16-99-112

Record keeping information and retention period

§16-99-112(a) The proposed amendment adds “student evaluations” as a requirement.

New Rule

Old Rule
(a) A real estate continuing education provider shall maintain for a period of at least four years records of course offerings (including names of instructors, dates of and locations of course offerings), student attendance, student registration, course completions, student evaluations, and personal information and resumes of its instructors and administrators. Each student record shall include, at a minimum, the following:
(a) A real estate continuing education provider shall maintain for a period of at least four years records of course offerings (including names of instructors, dates of and locations of course offerings), student attendance, student registration, course completions, and personal information and resumes of its instructors and administrators. Each student record shall include, at a minimum, the following:

§16-99-112(b) The proposed amendment aims to clarify the language of the section.

New Rule
Old Rule
(b) Within ten days of the end of any continuing education course or completion of course offered by alternative delivery methods, the continuing education provider shall issue to each student having completed the course a certificate of completion of course as prescribed by the commission. Except as provided in sections 16-99-91 and 16-99-92, the continuing education certificate of completion of course is valid only for the biennium license period in which the course was completed.
(b) Within ten days of the end of any continuing education course or completion of course offered by alternative delivery methods, the continuing education provider shall issue to each student having completed the course a certificate of completion of course on a form prescribed by the commission. Except as provided in sections 16-99-91 and 16-99-92, the continuing education certificate of completion of course is valid only for the biennium license period in which the course was completed.

§16-99-112(d) The proposed amendment reflects the current practice of making course completion certificates available online.

New Rule

Old Rule
(d) A real estate continuing education provider shall issue a student a duplicate certificate of completion of course upon receipt of a student’s written request for such a certificate.
(d) A real estate continuing education provider shall issue a student a duplicate certificate of completion of course upon receipt of a student’s written request for such a certificate. The provider may charge the student a reasonable charge for honoring the request. The provider shall give written notice to the commission when issuing a duplicate certificate of completion. The notice shall include the name of the student, the student’s license number and status, name of the course, course offering number and date, provider’s name, certificate numbers of the original and duplicate certificates, and date on which the duplicate certificate was issued.