Got Records? Information for condominium owners in Hawaii

Condominium Associations are self-governing entities and the law provides for a condominium owner, or an authorized agent, to have access to select association information so that he/she can participate in managing the association.

RICO offers the following form as a helpful tool for condominium owners to use when requesting documents:

(PDF) WRITTEN REQUEST FOR CONDOMINIUM ASSOCIATION RECORDS

For some records, an affidavit from the condominium owner may be required.  RICO offers the following sample affidavits that may be used when requesting certain documents:

(PDF) SAMPLE GOOD FAITH AFFIDAVIT FOR LISTS

(PDF) SAMPLE GOOD FAITH AFFIDAVIT FOR FINANCIAL INFORMATION

RICO offers the following form as a helpful tool for condominium associations to use when responding to a request for documents:

(PDF) WRITTEN RESPONSE TO REQUEST FOR CONDOMINIUM RECORDS

The documents required by law to be made available to owners and their agents are found in Chapter 514B of the Hawaii Revised Statutes.  For more information, see RICO’s brochure, “Got Records?”  You can also view a short interview about possible changes in the records laws and RICO’s role in the self-governing process.

(PDF) GOT RECORDS? Information for Condo Owners About Access to Information

Click to view Condo Insider interview about condominium compliance

Click to view Condo Insider interview about condominium compliance

Additional information.

(PDF) Information for Condo Owners About Paying Fees

Filing a complaint with RICO. RICO accepts complaints from owners who are refused access to association documents that are required by law to be made available.  Copies of the written request to the association, and, the date and title of each document requested, are needed for RICO to evaluate & process a records complaint.

A note about planned community associations.  RICO has jurisdiction over certain portions of the condominium law which is located at Chapters 514A and 514B of the Hawaii Revised Statutes.  In general that law applies to condominiums.   Planned community associations may operate similarly to condominium associations made up of apartment or unit owners, but, they likely fall within Chapter 421J of the Hawaii Revised Statutes which is outside of RICO’s jurisdiction.  Please consult an attorney for information and advice related to these or any other laws.

Whether a RICO complaint has been filed or not, in the interest of self-governance owners are  encouraged to resolve records disputes directly with their associations.